FAQ – Recommendation Letters

1)  Are recommendation letters really necessary?

Absolutely!  They are very important as job seekers look for ways to stand out to potential employers.  Having letters of recommendation that speak favorably of your skills and qualifications can be the difference in whether you are hired or not.

2)  What should be in recommendation letters?

They should include how the person writing the letter knows you and for how long.  They should also mention your skills, qualifications, character, work ethic, personality, etc. – things that would make you a desirable employee.  If you want to make sure your recommendation letter states specifics things about you, submit a rough draft to the person you are asking to write the letter and ask them to use that as a guideline.  Sometimes they may just tell you to write the letter and they will read over it and sign it.

3)  Who should I get to write recommendation letters for me?

Recommendation letters can be written by supervisors, instructors, co-workers, advisors, pastors, mentors and clients.  Also, if you are a member of a professional organization or volunteer for one, the leaders of that organization can write a letter for you as well.

4)  How long should I know someone before I ask them to write a letter of recommendation?

At least a year (or close to it).  However, there is an exception for an internship/co-op which you may have participated in over the summer or for 6 months.  Another exception is volunteer work.  Perhaps you just helped plan a luncheon or community service event and the planning process was less than a year.  The person writing the recommendation letter in this instance could just focus on your planning skills for that particular event.

5)  How many recommendation letters do I need?

Three – preferably a letter from people in 3 different capacities.  For instance – supervisor, instructor and an organizational leader.  This would show how you are at work, in the classroom and in the community….3 different aspects.

6)  How long should recommendation letters be? 

3/4 page to 1 page

7)  When should I give employers (or others) my recommendation letters?

You can give them your letters of recommendation up front when you are submitting your resume or after the interview when you are following up with a thank you letter.  If you are trying to gain the business of a client or form a partnership with someone, recommendation letters will come in handy to speak of your previous work and business relationships.

8)  Should I print my recommendation letters on resume paper?

Yes.  Print the cover letter, resume and recommendation letters all on the same resume paper for a polished, professional look.

9)  Is it better to give names and phone numbers as references or have the actual recommendation letters?

I think they serve the same purpose and are equal.  Some employers say if they have the actual letter that saves them the extra step of having to pick up the phone and call.  While other employers say they like to be able to call a person’s references in case they have specific questions they want answered.  However, do not submit both….one or the other.

10) When and how should I ask for recommendation letters?

You should ask for recommendations NOW!!  You want to ask for them and have them before you really need them.  You don’t want to wait until you are ready to apply for a job and have to pressure the writer to give it to you in a short amount of time.  You want to give them at least a week to write the letter and have time to make any changes that might be needed.  Remember, they are busy and your request is probably not the only thing on their ‘to do’ list.

You should simply call or speak with them in person and ask for a letter of recommendation because you would like to apply for a job, apply to graduate school or have it to add to your portfolio.  Also, send them a copy of your resume so they will be familiar with all of your experience and skills.  Keep them abreast of your progress and be sure to inform them if an employer will be contacting them.  Don’t forget to send them a thank you letter.

11)  Are endorsements on LinkedIn the same as letters of recommendation?

In today’s job market, your LinkedIn profile is the new job application.  Having endorsements from those in your network, can give you the “boost” you need to be seen as a professional or expert in your field.  Since your profile will mostly likely be seen before the interview; thus the endorsements will be seen before the interview, that can suffice as letters of recommendation.  (Tip:  Include the hyperlink to your LinkedIn profile on your resume to make sure employers will see your endorsements.)   However, when you follow up after the interview with a thank you letter, you can still include your actual letters of recommendation as a “reminder.”

 

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